3.8. If the Board elects as an Honorary Member a person who at the time of the election is the Lieutenant Governor of the Province of British Columbia, the senior serving officer in British Columbia in the Canadian Armed Forces or the Royal Canadian Mounted Police, or the holder of a distinguished office that the Board wishes to honour, then that person shall continue to be an Honorary Member only, so long as he or she holds such office, except that if the Lieutenant Governor of the Province of British Columbia is already a Member at the time of election as an Honorary Member, he or she shall continue to be an Honorary Member until death;(b.) 18.1. 4 7 DUTY OF CARE Under the duty of care, Board Members must act in “good faith” using the “care” that a prudent person would use in similar circumstances. The date of expulsion of a Member shall be entered in the Member’s record of account. 1.2. The Board and the General Manager shall be fully indemnified by the Club against all personal liability or loss incurred in respect of their bringing or defending legal proceedings in the name of the Club and from all costs and damages incurred in relation thereto or occasioned thereby. 5.2. No election. 14.12. No Director or employee of the Club may be appointed auditor. The General Manager shall forthwith post the name or names of the nominees on the Club Website and such names shall not be removed from the Club Website without the consent of the Board. Subject to Bylaw 5.2, if approved by the Board, a person who was a spouse of a Member at the time of such Member’s death may be afforded privileges in the Club for such person and her or his guests as determined by the Board from time to time or as set out in the House Rules. Each guest may only be introduced for a period or aggregate periods of 14 days or less in any one year. 19.1. Is a place where kindred spirits gather to have fun and make friends. (a) engage, discharge and set and vary the terms of employment of all employees of the Club; (b) make and alter House Rules for the regulation of the affairs and conduct of the Club and the enjoyment of the benefits thereof, provided they are not inconsistent with the Constitution and these Bylaws; (c.) fine, suspend and expel Members as set out in these Bylaws; (d) draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange and other negotiable or transferable instruments or make provision therefor; (e) subject to the provisions of the Societies Act, for the purpose of carrying out the objects of the Club, borrow or raise or secure the payment of money in such manner and upon such terms and conditions in all respects as the Board thinks fit, and in particular by the issue of debentures or any mortgage, charge or other security on the whole or any part of the property or assets of the Club, both present and future, including all fees or membership dues now or hereafter due or payable to the Club. Every Member must uphold the constitution of the Club and must comply with the Bylaws and the House Rules. A quorum for the transaction of business at any general meeting shall consist of twentyfive Members present in person. No business other than that of which notice has been given shall be transacted at any general meeting. Dues and initiation fees shall be in such amount as determined by the Board of Directors. 5.1. Plan your bylaws– Before you begin, you should understand the purpose of your bylaws. Section 7 - Officers 8. A Member who applies to become a Resident Member under this Bylaw 4.1 shall have priority for admission based on the date on which such Member’s original completed nomination for membership in the predecessor Vancouver Club, the Georgian Club, the University Club or the Club was received. The entrance fee for a Member who, at the date of his or her completed nomination to become a Resident Member or Non-Resident Member is received by the General Manager, is a son or daughter, a son-in-law or daughter-in-law, a stepson or stepdaughter, a grandchild or a step-grandchild of a Member, or of a person who died being a Member or a member of any of the predecessor Vancouver Club, the University Club or the Georgian Club, shall be 50% of the entrance fee for a Resident Member. At least twenty-eight days and not more than sixty days before the annual general meeting, the General Manager shall cause a notice of the time and place of such meeting and all of the business to be transacted thereat to be posted on the Club notice board or on the Club Website. (k.) AFFILIATE MEMBERS. and such removal is passed by a 2/3 majority of the Board. The General Manager shall submit to the Board a monthly statement of receipts and disbursements of the Club. ‘Diplomatic Members’ are persons elected as Members in accordance with these Bylaws and who are temporarily stationed in the Vancouver Area as the duly accredited representatives of any commonwealth or foreign state; (e.) ASSOCIATE MEMBERS. Committee meetings at which accounts are recommended for payment shall be held as far in advance as possible of the regular meetings of the Board. A nomination for membership may be deferred without penalty by a candidate only once, following which the candidate shall lose any priority with respect to consideration of the candidate’s nomination by the Board pursuant to Bylaw 3.6. 24.1. Ambassador Fine Cigars in Phoenix, Arizona, currently has around 48 paying members, each of whom pay a $3,000 yearly fee for membership. 7.5. 5.3. 21.1. 7.1. 25.1. member of the Club in good standing for a minimum of three (3) consecutive years immediately preceding their election. Members of private clubs facing discipline should realize that the deck is stacked against them such that seeking forgiveness rather than fighting an uphill battle may be the best course. The Board may, by unanimous decision, require a Supernumerary Member to revert to his or her former class of membership. 4.1. 14.16. 4.4. If the President or Vice President dies or becomes unable or unwilling to serve during his or her term of office, the Board shall elect a replacement or replacements, as the case may be, from the remaining members of the Board. Name of the organization 2. ‘Absentee Members’ are Resident or Associate Members whose names appear on the Members List as Absentee Members. 6.5. 7.3. The entrance fee for Associate Members and Non-Resident Members shall be 50% of the entrance fee for Resident Members. 13.1. Concurrently with filing his or her nomination, a candidate for membership as a Resident, Associate or Non-Resident Member shall pay a deposit on account of the entrance fee in the amount of $1,000. 15.4. 15.1. Resident Members, Non-Resident Members, Absentee Members, Life Members, Honorary Members, and Associate Members shall be entitled to all the benefits and privileges of membership including the right to vote. 13.5. (g) Following the expiry of the twenty-one day period referred to in Bylaw 3.5(e) above, the Membership Committee shall make an appropriate recommendation to the Board and the Board shall upon receiving the recommendation and upon considering the best interests of the Club, make a final determination on the candidate’s nomination. 6.1. A Member may propose or second a candidate who is a relative, but shall not act as a reference for a relative. If any Member’s conduct either inside the Club or elsewhere is, in the opinion of any ten Members who shall certify the same in writing, detrimental to the character or interest of the Club, the Board shall call a special general meeting to consider the matter and at such meeting the Members may suspend or expel such Member by special resolution. Outline the Financial Structure. If a Member opts out of electronic delivery, the General Manager must mail any document required to be delivered pursuant to Bylaws 13.2, 13.3, 13.4 and. Members 4. 15.5. than 300 private clubs control costs, comply with regulatory requirements and provide excellent member benefits: ... for their members. NCA Committees & Regional Council Members. A Member shall be responsible for any and all charges and other indebtedness to the Club incurred by his or her spouse. So you have decided that you want to create your bylaws, how do you begin? Any requirement in Bylaw 8 to deliver a statement, document or written notice by mail, includes delivery by email. Reciprocal Members, Temporary Members and Affiliate Members shall be entitled to all the benefits and privileges of membership, except that they shall be ineligible to be Directors or to vote as Members and their spouses shall not be granted the spousal privileges set out in Bylaw 12. 5.5. 14.2. Subject to the Societies Act, Directors must disclose fully and promptly to the other Directors the nature and extent of any direct or indirect material interest he or she may have in: (a) a contract or transaction, or a proposed contract or transaction of the Club; or. Notwithstanding Bylaw 3.1, a nomination for membership of a candidate as a Diplomatic Member does not require any references; however, either the proposer or seconder of such nomination must be a Resident Member. The Board shall immediately notify a Member of any alleged infraction of the Bylaws or House Rules by the Member. (a) Each Member proposing a candidate for membership shall be responsible for mailing to the General Manager the duly executed nomination documents, reference forms or reference letter (if required), and the deposit referred to in Bylaw 3.1. This completely new edition of "Model Private Club Bylaws" is designed to help your club make informed decisions when creating, amending and updating bylaws. The Board may, at any time, appoint a Member as a Director to fill a vacancy that arises on the Board pursuant to Bylaw 14.12 or as a result of the resignation, death or incapacity of a director during the Director’s term of office. 3.4. The number of Resident Members shall not exceed 1,500. The entrance fee for a Resident Member who is the spouse of a Resident Member or Non-Resident Member shall be 50% of the regular entrance fee applicable to the Member. (a) ‘annual general meeting’ means the meeting of Members held once a year in accordance with the Societies Act; (b) ‘Board’ means the board of directors of the Club; (d) ‘Club notice board’ means the notice board set up in the Club premises; (e) ‘Club premises’ means the building and lands located at 915 West Hastings Street, Vancouver, British Columbia; (f) ‘Club Website’ means the portion of the website maintained by the Club that is accessed by entering a Member’s unique login credentials; (g) ‘Director’ means a director of the Club; (h) ‘General Manager’ means the person appointed by the Board pursuant to Bylaw 18.1; (i) ‘Georgian Club’ means the society incorporated under number 1579 and named the Georgian Club; (j) ‘guest’ means any person who is not a Member; (k) ‘guest book’ means a book containing a record of guests and Reciprocal Members; (l) ‘House Rules’ means the rules established by the Club and posted on the Club Website for the purpose of facilitating the enjoyment of the Club for all Members; (m) ‘mail’ or ‘mailing’ shall include delivery by Canada Post office, delivery by hand, or delivery by electronic means such as email; (n) ‘Member’ means a member in any class of Members set out in Bylaw 2.2;(o) ‘Members List’ means a register of Members in which there is entered the names of the applicants for incorporation of the Club and of every other person who becomes a Member of the Club, together with: (i) each Member’s full name and resident address; (ii) each Member’s date of admission as a Member; (iii) the date upon which each Member’s membership ceases; and. Each Member who is acting as a proposer, seconder or reference must be in good standing. and any such Director shall abstain from voting on a directors’ resolution or consenting to a consent resolution of directors in respect of a contract, transaction or matter described at Bylaw 14.17(a), leave the directors meeting, if any, when the contract, transaction or matter is discussed (unless asked by the other Directors to be present to provide information) or voted upon, and shall refrain from any action intended to influence the discussion or vote. 13.14. For records in an electronic format, said records will be available for inspection by means of a computer or other electronic technology at the Club’s registered office. TEMPORARY MEMBERS. ---BOARD OF GOVERNORS. (b) had reasonable cause for believing that his or her conduct was lawful. Section 2. 9.1. This limitation may be waived by the Board in its discretion in the event that the term of an incoming President should extend beyond the 10 consecutive year limit. 3.7. If a candidate’s nomination is rejected by the Board the deposit shall be refunded. If a Member fails to pay any indebtedness by the last business day of the second month following the month in which the debt became payable, the Board in its absolute discretion may either: (a) declare such Member to be expelled from the Club and have their outstanding account sent to collection, or. Every candidate for membership (other than as an Honorary Member) shall be proposed by one Member and seconded by another in a nomination in writing in such form as the Board may prescribe from time to time, signed by the candidate, the proposer and the seconder and received by the General Manager. The decision of the Board whether or not any candidate has been elected shall be final and conclusive. In the event that a Non-Resident Member transfers to another class of membership, he or she shall pay the amount of the dues payable by Members of such class for the current month at the commencement of the next succeeding month. 6.8. 14.9. (b) cause the General Manager to give such Member written notice that, if the said amount is not paid within ten days from the mailing of such notice, the Member may be declared to be expelled from the Club; and their outstanding account may be sent to collection at such time; and if the said amount is not paid within ten days from the mailing of such notice, declare such Member to be expelled from the Club, at which time the expelled Member’s outstanding account may be sent to collection. The General Manager shall maintain the Members List, attend, take minutes of and record resolutions at all general meetings and at all meetings of the Board and committees of the Board, keep on file copies of all letters written and received by the General Manager relating to the affairs of the Club, keep custody of all books and records of the Club, gather and be entitled to receive information upon all subjects connected with the business of the Club, and draw up reports and keep regular accounts of the official concerns of the Club. 1. At each annual general meeting such number of directors as is necessary to fill the vacancies in the Board, shall be elected to hold office for a term of 2 years, provided that no Director may hold such office for more than ten (10) consecutive years. 14.3. 12.4. 3.1. The Members shall appoint an auditor at each annual general meeting to hold office until the next annual general meeting, whereupon the auditor may be reappointed or a successor auditor appointed. RESIGNATION OF MEMBERS AND CEASING TO BE A MEMBER, 12. The granting of spousal privileges shall not constitute the spouse as a Member or entitle the spouse to any of the rights of a Member. The Board shall establish an executive committee which shall consist of the President, the Vice President and Past President. 7.7. 22.2. MEMBERSHIP. Junior Training; Adult Training; Private Lessons; Camps; Eyewear Policy; Membership Types. The Club shall be operated in accordance with, and all Members shall be subject to the Club Declaration, the Membership Plan, these Bylaws, all Rules and Regulations promulgated by the Club from time to time, and each Member’s Membership Agreement, each as may be amended by the Club from time to time. 13.11. Every Member qualified to vote shall be entitled to one vote and, in case of an equality of votes, the chairman shall not have a second or casting vote. The Club shall have the following classes of Members: (a.) 13.6. The National Club Association® (NCA®) has been the advocate for the private club industry in Washington, D.C., for more than 55 years. 8.5. 3.11. 13.15. 13.10. 13.2. A Member is not in good standing for so long as the Member’s account is unpaid in accordance with Bylaw 8. The General Manager shall have the right to delegate any of the duties and responsibilities of the General Manager under these Bylaws to such person or persons in the General Manager’s administration as the General Manager may determine from time to time, subject to the right of the Board to require that any such duties or responsibilities be performed by the General Manager. Provide general management of the club not otherwise delegated to the membership in these bylaws or club policy. 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2020 private club membership bylaws